Are you a freelancer looking for the best way to handle invoicing? With so many options available, it can be hard to know which tool is right for you. Whether you’re new to freelancing or a seasoned professional, choosing the right invoicing software can make your life easier and help you get paid faster.
What Should Invoicing Software Do?
Invoicing software should make it easy to create and send professional invoices. The best tools let you track payments, manage expenses, and even handle recurring billing for regular clients. Depending on your work style, you may also need time tracking, tax management, or project estimation features.
Before picking a tool, make a list of what you need. Do you require detailed expense tracking, recurring invoices, or payment reminders? Understanding your needs will help you choose the best option for your business.
Desktop vs. Web-Based Invoicing Tools
Desktop and web-based invoicing tools each have their advantages. Desktop software works without an internet connection and keeps your data on your device, but it may not be as flexible for freelancers who work across multiple devices. Web-based tools are often preferred for their accessibility, letting you manage invoices on a phone, tablet, or laptop with ease.
If you’re considering a web-based option but worry about security, a VPN free trial can be a smart way to test encrypting your internet connection while accessing invoicing tools. This ensures your data stays protected, especially when working on public networks.
Web-based tools also typically include features like cloud backups and collaboration options. For example, if you’re part of a team, web-based tools often make it simple to share invoices or projects. This flexibility is one reason many freelancers choose web-based invoicing software.
Best Invoicing Tools for Freelancers in 2025
Wave
Wave is one of the best free tools for freelancers who want comprehensive features without extra costs. Wave allows unlimited invoices for unlimited clients, offers recurring billing, and sends automatic payment reminders. It also includes accounting features like expense tracking and bank account integration, making it a great all-in-one solution.
One standout feature is its ability to process credit card and ACH payments. This makes it simple to accept payments directly through your invoices. If you’re looking for a free option with robust functionality, Wave is a strong choice.
Harvest
Harvest is a versatile tool that combines time tracking, invoicing, and project management. Harvest allows freelancers to track their time by client or project, then convert those logs into invoices. It also includes budget tracking features, which help you stay on track with your project goals.
The free version supports two projects per year, while the paid plan costs $12 per month per user and includes unlimited projects. If you need detailed reporting and time management tools, Harvest might be the right fit for your business.
Invoice Ninja
Invoice Ninja is another excellent option for freelancers who need advanced features. The free version supports unlimited invoices for up to 50 clients and includes features like time tracking, project management, and a client portal. You can also accept partial payments or deposits, making it ideal for larger projects.
The paid plans start at $10 per month and remove client limits, giving you even more flexibility. Invoice Ninja is a great choice for freelancers who want professional invoices and client-friendly tools.
FreshBooks
FreshBooks is a popular tool for freelancers and small businesses that need more than just invoicing. FreshBooks includes features like time tracking, expense management, and tax tracking. It also integrates with multiple payment gateways, making it easy for clients to pay you online.
The lowest plan starts at $25 per month for up to 50 clients, and the higher tiers support unlimited clients. FreshBooks is a solid choice if you want a tool that combines accounting and invoicing.
Bonsai
Bonsai is designed specifically for freelancers and offers a range of helpful features. Bonsai allows you to send professional invoices, track project progress, and even create contracts. It supports ACH payments, saving you money compared to credit card fees.
The free plan limits you to one project at a time, but the paid options, starting at $19 per month, unlock more features. Bonsai is ideal for freelancers who need both invoicing and contract management tools.
What to Consider When Choosing Invoicing Software
When choosing invoicing software, consider how you work and what features you need. For example, if you charge hourly, look for tools with time tracking. If you manage long-term clients, recurring billing might be essential.
Think about how many clients you have and the volume of invoices you send. Some tools are better for freelancers with a few clients, while others handle large-scale billing with ease. The type of work you do—whether it involves managing expenses, tracking time, or creating estimates—will also influence your choice.
FAQs About Invoicing Tools
What’s the best free invoicing software for freelancers?
Wave is one of the best free options for freelancers. It includes unlimited invoices, recurring billing, and even accounting features.
Can invoicing tools help with time tracking?
Yes, many tools like Harvest and Invoice Ninja include built-in time tracking. This feature is especially useful for freelancers who bill by the hour.
Are web-based invoicing tools secure?
Most web-based tools use encryption and regular backups to protect your data. Be sure to choose a trusted provider with strong security measures.
What features are essential in invoicing software?
Essential features include invoice creation, payment tracking, and client management. Additional features like recurring billing, time tracking, and expense management are useful depending on your needs.
Do I need to pay for invoicing software?
Many tools offer free plans with basic features. However, if you need advanced features or have a large client base, a paid plan may be worth the investment.
Choosing the right invoicing tool can simplify your work and help you get paid faster. Start by understanding your needs and exploring the options that fit your budget and workflow.
